Saturday School Terms & Conditions
These Terms and Conditions outline the expectations, commitments and operational procedures for all students attending Vibe Arts Saturday School and their parents/guardians.
By enrolling at Vibe Arts Saturday School, you acknowledge and accept these Terms and Conditions.
Student Code of Conduct
- Students must wear comfortable, loose-fitting clothing suitable for movement. Vibe Arts t-shirts are encouraged to promote company spirit. A full uniform line is available to buy from our uniform shop.
- Students should bring a labelled water bottle and snacks each week. No nuts or nut-based products are permitted on site. Food must not be shared between students.
- Students are expected to behave respectfully towards staff, fellow students, and the venue at all times.
- All students are expected to uphold the values and expectations outlined in the Vibe Arts Student Code, which applies across all Vibe Arts classes, clubs, and coaching sessions.
- Any form of physical, verbal, or discriminatory abuse will not be tolerated and will be addressed promptly by the Designated Safeguarding Lead and Principals.
- In cases of serious or repeated misconduct, Vibe Arts reserves the right to suspend or remove a student from the programme in order to maintain a safe and respectful environment for all.
Attendance, Absence and Punctuality
- Students must be dropped off and collected promptly. Persistent lateness may result in additional charges to cover staff time and venue hire.
- All absences, late drop-offs and early pick-ups must be reported through the Saturday Portal, not by email, so that the register is updated. Please report planned absences (for example, holidays or family events) as early as possible.
- Students will only be handed over to a registered contact listed in your Saturday Portal. If someone else is going to collect your child, please add them in the Saturday Portal in advance.
- Students may only go home alone if they are 11 or over and you have switched this on in your Saturday Portal.
Parent and Guardian Responsibilities
- Parents/guardians are not permitted to remain on the premises during classes unless pre-agreed with the Principals. An exception can be made for Junior Vibe students during their first two sessions.
- Parents/guardians must provide details of an emergency contact in the Saturday Portal, and update any changes to their emergency contact or their child's medical information there straight away.
- Parents/guardians are kindly asked to avoid engaging teaching staff in extended conversations at drop-off and pick-up times. While we understand there may be quick updates or hellos, our priority is always the safety and supervision of the students, and staff need to remain fully focused during transitions between sessions.
- For routine questions, concerns, complaints or updates, please email the Vibe Arts Principals directly at mail@vibearts.co.uk so we can respond appropriately and without disrupting the running of the day. If your concern is about a child’s safety or welfare, please use the form at www.vibearts.co.uk/concern, or call 0208 058 18 58, without delay.
Teaching Staff and Class Grouping
- Vibe Arts reserves the right to change, reassign, or substitute teaching staff at any time. Staff absences may occasionally be covered by suitable replacements or guest practitioners.
- Class groupings are arranged by staff based on the four A's: Age, Ability, Attention, and Attitude. Placements are decided by our teachers and coaches, not by parents/guardians, and are reviewed periodically (see Decisions that belong to our teachers in the Vibe Arts Family Code).
Health, Safety and Welfare
- Parents/guardians must tell us, through the Saturday Portal, about any medical conditions, allergies, additional needs, or injuries that may affect their child's participation.
- We operate a strict no-nuts policy. Food must not be shared.
- First aid will be administered by qualified staff as required. Incidents will be reported to parents/guardians promptly.
Emergency Procedures
In the event of an emergency, Vibe Arts staff will follow the venue's agreed evacuation and safety protocols. Parents/guardians will be contacted as soon as it is safe and practical to do so.
Liability and Personal Belongings
Students should not bring expensive or important items. Vibe Arts is not liable for any lost, stolen, or damaged personal items brought to the venue.
Use of Photos and Videos
Vibe Arts may take photographs and videos for internal use and promotional purposes. These will only be used with appropriate parent/guardian consent, as outlined in our Photography & Video Policy.
Fees and Payment
- Vibe Arts operates a rolling monthly subscription for all Saturday classes, paid in 12 monthly payments a year that together cover three 11-week terms, with the cost spread evenly. The fees, how and when payments are taken, the option to pay termly, the sibling discount and the payment dates are set out in Saturday School Subscription Information, which forms part of these Terms and Conditions.
- No refunds will be issued for missed sessions, absences, or early withdrawals. Mid-term cancellations will not stop payments, as the cost is spread evenly across the year.
Withdrawal from Classes
- If a parent or guardian is considering withdrawing their child from Saturday School, this must be formally submitted via our online notice form: www.vibearts.co.uk/give-notice. This form is the only official channel for giving notice.
- Notice must be given by the deadline for the term you want to stop before, as set out in Saturday School Subscription Information, to avoid being liable for the next term’s fees.
Force Majeure
In the event of unforeseen circumstances beyond our control (including but not limited to extreme weather, venue closures, pandemics, strike action, or national emergencies), Vibe Arts reserves the right to reschedule sessions without offering refunds.
Where possible, alternative sessions (including online provision) may be arranged. If a suitable alternative cannot be provided, including where online provision is not appropriate, credit or refunds will be issued.
Matthew Rowland · Principal, Vibe Arts
Alex Turney · Principal, Vibe Arts